By TheoPosted on December 12, 2018 In today’s modern society,technology makes it much simpler to transform paper documents into computer files that can be stored in the cloud or on your laptop/PC or even your smartphone. However,you can still find instances when a paper document may be required. Both these formats have disadvantages and advantages. This information will provide information about the many pros and cons of paper and digital mapping. 1. Digital Maps Accessing Documents Quickly While On The Go Digital files have two main benefits: easy accessibility and retrieval. Unlike their paper counterparts that need manual access as well as a good memory to keep in mind where the situation is placed,digital files might be retrieved utilising keywords,not something that can be done with paper documents! Keyword search is helpful since they can be matched either in the title or content,wherever the document can be found. Using cloud storage,documents can easily be retrieved from office computers and mobile phones thereby,offering flexibility of access. It is for this reason that digital is definitely the preferred format by work teams. One example is organisational records,for example customer information,that should be shared among many people within a geographically diverse work group to the project to achieve success. Increased Storage Space Naturally,paper documents will take up space. Unfortunately,today’s many environments people work in do not possess space to spare. With physical space being limited,and the cost of electronic storage becoming ever cheaper,it makes sense that certain would use digital technology to store digital mapping documents. Scanners may be used to turn paper documents into digital files and place them in ‘the cloud’. 2. Advantages of Paper Documents Confidentiality Issues While confidentiality issues will not be highly significant when dealing with geographical documents,it will arise when organising the legal and financial elements of client information. Using online information,for example emailing digital documentation,is not always totally secure therefore,attaching digital map data to a email can put the information in danger. It is very important place simple passwords in the document before opening it,and you will share the password verbally to the recipient. Here is where paper documentation is really a benefit. Not only is sensitive information kept confidential,however the hard copies are easier to manage from the security perspective. A Reliable Source Despite the digital map resource being convenience,paper maps might be more reliable. Think about the situation – should you be travelling to a remote location where the internet connection is poor,it is recommended that you have hard copies available. A paper document will not need reliable internet connection to work,which is offered to pass around to all of individuals the group. It could be old-fashioned,but even the antiquated methods have their own benefits. No Requirement To Back Up Digital documents,including digital maps,require electronic backups. Neglecting to backup the documents might be disastrous! A paper map or document is much more reliable because it will not require backups,although extra copies in the item won’t go amiss. Conclusion As is seen,both paper and digital mapping have benefits however,they likewise have factors why they are often disadvantageous. Making use of the information above,it is possible to decide which option is suited to suit your needs. For more information on digital maps,then please check this site out Uncategorized